Adjudication & Remakes

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ALAMEDA COUNTY REGISTRAR OF VOTERS ADJUDICATION PROCEDURES

Per California Elections Code Section 15210, In preparing the voted ballots for processing, any ballot that is torn, bent, or otherwise defective shall be corrected so that every vote cast by the voter shall be counted by the automatic tabulating equipment. If necessary, a true duplicate copy of the defective ballot shall be made and substituted therefore, following the intention of the voter insofar as it can be ascertained from the defective ballot. All duplicate ballots shall be clearly labeled “duplicate,” and shall bear a serial number, team & date that shall be recorded on the damaged or defective ballot.

  

ADJUDICATION

 

TRAINING

ROLES

SYSTEMS USED
  • All ROV employees assigned to work in Adjudication are trained.
  • Leads conducts training in-person using test & live ballots.
  • After training, there is an assessment to ensure that the adjudication process is understood.
  • Adjudication Team of two (2) ROV employees known as Adjudicators consists of
    • Reviewer
    • Checker
  • Leads – 2nd Level Checker
  • Adjudication Program 

 

 

BALLOTS

DESCRIPTION

PROCEDURE

ALL (Ballots with Adjudication Condition)
  • Scanned ballot image submitted by the voter
  • Recorded audit log of what the scanner determined to be the voter’s intent
  • Adjudicators may adjust the view of the scanned ballot image as needed
  • Notifications alert for the reviewer to check all highlighted areas of the scanned ballot image
  1. Using Adjudication program, Adjudicators review the scanned ballot image
  2. Paying attention to the notification alerts
  3. Navigates the scanned ballot image
  4. Once voter intent is determined the ballot is adjudicated & submitted
  5. Leads will review the completed ballots

 

REMAKE

 

TRAINING

ROLES

SYSTEMS USED
  • All ROV employees assigned to work in Adjudication team are trained.
  • Leads conducts training in-person using test & live ballots.
  • After training, there is an assessment to ensure that the remake process is understood.
  • Leads
  • Remake Team of two (2) ROV employees
    • Member 1
    • Member 2
  • Second-level checker team reviews the remade ballots at the Review Table
  • Sorts & interfiles the duplicate ballots for scanning
  • Ballot On Demand – BOD
  • ICX Machines

 

BALLOTS

DESCRIPTION

PROCEDURE

Remote Accessible Vote by Mail (RAVBM)

Must be remade to a scannable ballot
  1. Duplicate original ballot
  2. Blue stamp for duplicated & Red stamp for void (original) ballot
  3. Reviewed & interfiled by second-level checkers

Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA)

Must be remade to a scannable ballot
  1. Duplicate original ballot
  2. Blue stamp for duplicated and Red stamp for void (original) ballot
  3. Reviewed & interfiled by second-level checkers

Damaged

Damaged or misread ballots that are unable to be scanned
  1. Duplicate original ballot
  2. Blue stamp for duplicated and Red stamp for void (original) ballot
  3. Reviewed & interfiled by second-level checkers

Provisional/Conditional Ballots

Must be remade to the correct precinct
  1. Duplicate original ballot using the correct precinct
  2. Blue stamp for duplicated and Red stamp for void (original) ballot
  3. Reviewed & interfiled by second-level checkers

 

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